SharePoint Business Process Automation, thats what we will be talking about today.
Businesses should automate their business processes. The questions that I like to address are, What is Business process automation? Is it worth automating the business process?
Are your Business workflows not automated yet?
Companies use business process automation (BPA) to manage various aspects of the organisation like, projects, documents, workflows, and direct communication. The global digital process automation is worth $6.67 billion and could reach $12.61 billion by 2023.
When a process is executed automatically, it’s called automation. A simple definition of an automated business process is executed by software behind the scenes. The benefits that business automation has to offer is,
- Higher Productivity
- Less human intervention
- Reduces operational cost
- Reduces human error
- Faster ROI
If implemented correctly, these processes return better customer services and create happy employees.
How to get the most of your process on automation?
- Business Process Automation speeds your business process, but don’t expect it to fix your broken process. It’s good to apply to an inefficient operation, to increase efficiency. Before you apply, it’s best to understand all the steps needed for an automation solution.
- Over-automation could be harmful, human touch is essential for the success of BPA. A process can be automated, but it’s still humans that are in charge of decision-making.
- Don’t follow blind trends, pick an automation solution that falls in your business model. Depending on the automation mode your software should embrace the specific features you need most.
- Businesses are often stuck in a hostile situation, where each part of their process, is owned by a separate service vendor. Ensure that the automation tool is capable of easy integration with other systems is essential.
Some myths of business process automation.
1) Automation decreases flexibility:
The core requirement is your automation should be able to scale with your business. Find the right automation solution to solve and enhance your business activities. The standard feature should have a team workspace, document generation tools, contract negotiation tools, automating payment collection tools, and analytics.
2) Automation is expensive:
Avoid platforms that make you spend your fortune for just a try. The automation feature is available the moment you create a workspace.
3) Automation tools require technical knowledge implement:
It was true in past. Now there are no-code business automation platforms, used by the least tech savvy users to automate your repetitive task in a matter of minutes. Is it better for an automated platform that suits the automation of all kinds of business?
Yes, SharePoint suitable for all businesses, creates automated workflows, tracks stages, sends a notification, and helps you collaborate with the team.
Benefits of Business Automation process
Some tasks that require template and workflows are automated in SharePoint
Shifting your Business Process to SharePoint allows you to leverage your Office 365 capabilities. As office 365 is accessible from anywhere, it’s an additional advantage. It helps employees give a quick response from anywhere, and decreases human interventions.
1) Increases efficiency:
The human intervention leads to delay and increases errors. Automating reduces the intermediate work involved and reduces the additional headcount.
Automation results in an increase of speed, allowed to access anywhere policy, the employee can work from any location.
Improves the work experience of employees, customers and reduces monotony. Approvals or sharing files can be automated, and employees can work on innovation. Waiting for approvals can be avoided.
The automation process can be compliant and follow company regulations. It ensures employees follow rules and regulations to avoid large penalties and fees.
5) Collaboration and workflow allocation:
Communication between teams increases. They don’t rely on documents and email, the automatic updates, sending email to a group, or informing for a particular group is automatically done in SharePoint business process automation.
6) Improves Insights:
Decision-making leaders get insights into the business process as we can track each activity. The standardization of business process ensures a free, out biased.
How SharePoint Automates Business Process:
Enterprise CMS, SharePoint provides the content to users that are related to their organizations. SharePoint is for internal users and users are updated with organizational and project activities.
1) Document management system:
Sharing, searching, and editing shared documents is easy. As it stores the metadata (data of data), allows metasearch, documents sharing or full-text search making it easy to use for everyone in the team. The security feature is amazing as you can select a group for selected persons and avoid others.
2) Intranet and social networking:
Make business process automation social, by sharing file information with peers to collaborate faster.
3) Collaborative software:
Employees remain updated with organizational decisions, as collaborative tools, with SharePoint it’s easy to share the updates and share upcoming event of the organization. Your employees can share and collaborate on documents easily from anywhere and on any device.
4) Enterprise Workflows:
SharePoint works on workflows, organization can create appropriate workflows, for sharing, approvals, and even for manual tasks. As the workflow for a particular document gets completed it automatically is shifted to the next workflow.
This increases the speed, efficiency, and efficacy of the process. If a process is not followed correctly, get notifications for immediate intervention.
Make Branding easy with SharePoint. It allows the customization of your site, as SharePoint is updated with the latest features, your customers, employees can enjoy the different styles and views of their internet portal.
SharePoint business process automation will automate your process and increases the collaboration and communication between the employees. An enterprise CMS, assists in the content management and branding of your site, keeping your customers involved and happy.
Every business has room for improvement, and yours is not an exception. If you are still wondering how automation can make your business more efficient, we have all the answers you need.