Manage the creation, capture, tracking and delivery of personalised, secure and interactive correspondence
Correspondence Management System
Correspondence Management System – Take full control of all your internal and external correspondences!
Track correspondence from a variety of different sources like scanned letters, emails, electronic documents, memos.
What is a Correspondence Management System ?
A Correspondence Management System [CMS] manages the creation, capture, tracking and delivery of personalised, secure, and interactive correspondence. It provides an easy to use interface and easy to use tools to help organisations implement complex business rules, workflows and streamline correspondence management process.
Newly received correspondence can be imported either electronically via file and systems integrations or through scanning any paper correspondence directly into the system. All types of correspondence can be captured easily and conveniently.
The amount of correspondence taking place between organisations, within organisations or between customers and the organisation is huge. The larger the organisation, the more resources it takes to handle them manually.
Implement Modern Digitalization Solutions and Improve Productivity
Replace Paper Based Correspondence
Eases Information Transfer and Boots Security
AUTOMATIC Assignment & Reduce Processing Time
Automatic assignment of correspondences to the right resources
GUARANTEED ROI
Typically from 12 Months
* Time Period depends on various parameters like number of business units, implementation type etc.
Save 50% Processing Time
A private Organisation that implemented this solutions was able to reduce their processing time by half
COST SAVING
are usually from 20% – 30 %
By implementing paperless correspondence, 42% of users have achieved a payback period of 12 months or less, 57% are posting a payback of 18-months or less. To read more on the survey of organisations which implemented paperless correspondence and document management systems. Click here
Contact us for a quick demo of our correspondence management system !
Benefits of Correspondence Management System
For over 19 years, Neologix has helped many large businesses in UAE harness the power of SharePoint.
We are the best SharePoint consulting company in Dubai with more Microsoft technical competencies than any other partner in UAE.
Our goal is to lead your organisation through a digital transformation that allows you to maximise business value by utilising SharePoint capabilities to save time for your users and transitions into better cost savings for your company.
Effectively Manage All Organization Correspondences In A Streamlined Process Right From Creation To Acquisition, Processing And Archival. Reduces Time And Cost Associated With Paper-Based Correspondence Management
Complete Control On Auditing And Quality Purposes And Easy Monitoring Of Performance. Easily Search, Locate And Escalate Specific Correspondence Requests
Streamline And Automate Client Communications To Eliminates Data Errors And Reduce The Decision-Making Time Which Results In A Quicker Turnaround Time
Optimize Content Production, Reduce Paper Usage And Consolidate Communications. Help Improve Customer Service By Providing Fast, Accurate And Trustworthy Responses To Inquiries
Security Is A Prime Objective When Handling Sensitive Correspondences In Your Company. Correspondence Management Solution Built On SharePoint Offers You A Multi-Level Security Approach That Keeps You In Control And Your Correspondences Secure.
CMS – CASE STUDY
Correspondence Management System for University
Correspondence Management Software SharePoint Client Profile Prince Sultan University (PSU) is the first private university in Saudi Arabia established in Riyadh by Al-Riyadh Philanthropic Society for Science and licensed by the Ministry of Higher Education. The university has over 4000 students, and over 400 diversified faculty members and consists of 5 colleges. Prince Sultan University … Continue reading Correspondence Management Software for University
Lets Talk about it
Sharpen your competitive edge with a quality e-correspondence system in place
Correspondence Management
System Features
- Easily Create, Manage And Track Internal Or External Correspondences
- Create And Assign Tasks In Response To Correspondence
- Correspondence Archiving & Viewing
- E-Mail Notification Of Correspondence/ Changes
- SMTP, Scanner & SMS Gateway Integration
- Customisable Forms And Workflows Using Third-Party Software Nintex
- Route Incoming Or Outgoing Correspondence Between Users Or Departments
- Customisable Reports Using Tools Like Chart.Js, Power BI, Tableau
- Create Correspondences From Pre-Defined Templates
- History And Audit Trail Of All Correspondences
- Comprehensive Version Control
- Barcode Insertion & Search In Correspondence
- Integration Of Digital Signature Using Third Party Software Like DocuSign, Adobe E-Signatures, Etc.
- API Based Integrations With External Systems (Based On Authentication & Authorization)
- Add Public And Private Comments On Correspondences
- Multi Language Support [ English & Arabic ]
Looking to implement a correspondence management Solution?
Leverage the Benefits of a Correspondence Management Solution
We are SharePoint experts helping public and private organizations in Dubai, Abu Dhabi, Sharjah and UAE solve business challenges using Microsoft SharePoint. Being widely experienced in developing websites, intranets, document management system etc. on SharePoint, we help you with guidance and assistance in implementing a workable SharePoint correspondence management system. Organizations operate more effectively and efficiently with a SharePoint correspondence management system. We provide training for users and administrators to ensure the success of your investment in a SharePoint deployment. Our portfolio demonstrates several examples of SharePoint implementations, each of which demonstrates our vast experience in configuring SharePoint solutions to meet the specific needs of our customers.
Government
Neologix helps government agencies and public sector entities in the UAE to achieve an efficient and paperless work environment by improving management of all incoming, outgoing and internal official correspondence electronically.
OIL & GAS
A proper correspondence tracking and management system is crucial for handling the administrative correspondence workflow of major oil & gas companies with customers and key supply locations around the world.
Universities
Our correspondence management system helps universities to capture and store all university correspondence in an unified repository and enables employees to easily manage multiple sources of information across various departments.
Enable greater return on your SharePoint investment today
Testimonials
Prince Sultan University
Prince Sultan University, Saudi Arabia We engaged Neologix to develop a Correspondence Tracking System in Microsoft SharePoint; It’s the perfect solution for generating, tracking and
Sharjah Govt
Sharjah Government Neologix Software Solutions has been an exceptional mobile and web design partner to help design and develop some of the apps for SEWA.
Al Nasr Contracting Company
Al Nasr Contracting Company Neologix has always been a positive and pleasant vendor and I will continue to refer them to others.-Al Nasr Contracting Company.
Find Out More
Microsoft 365 SharePoint Solutions
Bring all your enterprise content together with Microsoft SharePoint solutions. Neologix specialises in implementing Sharepoint solutions to large and medium organisations.
SharePoint Correspondence Management System for Financial Institution
Neologix was contacted to build a SharePoint Correspondence Management System for a financial institution.
Correspondence Management Software for University
Design and implementation of a custom correspondence management system on SharePoint for a leading private university in Riyadh, Saudi Arabia.
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