DMS
Document Management System
Struggling to Manage Business Documents Efficiently? A Document Management System can solve all your information-related bottlenecks.
A Smarter Document Management System for Secure and Organised Information Handling
Get in touch to Implement your Document Management System
ISO 27001 & 9001 Certified
Struggling with Disorganised Documents? Our Document Management Software is your solution.
Manage, Track & Retrieve Documents Seamlessly
Lost files, duplicate versions, and scattered storage slow your business down.
Our document management system (DMS) centralises all your documents, making access, collaboration, and compliance effortless.
Talk to an Expert to see how our DMS document management system can transform your document handling.
Businesses today deal with an overwhelming volume of documents, emails, contracts, invoices, compliance records, and more.
Without a document management system, files get scattered, lost, or duplicated, causing inefficiencies, security risks, and compliance challenges.
Our DMS document management system, built on SharePoint or Doxis, helps organisations centralise, track, and secure documents through intelligent workflows, version control, and seamless collaboration.
Whether you need structured data governance or automation for routine document processes, our DMS document management software ensures streamlined document handling, saving time and improving compliance.
Take control of your business documents today. Contact us to explore how our solution can transform your information management.
About Our Solution: Document Management System
All organisations are digitally transforming themselves. This means businesses need a reliable document management system to securely store, organise, and retrieve documents while maintaining compliance.
We build a DMS document management system on SharePoint or Doxis, which provides an intelligent, centralised solution to streamline workflows, meet compliances, enhance collaboration, and improve efficiency across your organisation.
What Makes Our Document Management System Unique?
Ensure Compliance Without the Hassle
Stay Secure & Meet Regulatory Standards
Regulatory non-compliance can lead to fines and operational risks. Our DMS document management software automates retention policies, access controls, and compliance tracking for GDPR, HIPAA, and ISO 27001.
Talk to an Expert to simplify compliance and safeguard your documents.
Key Challenges Our Document Management System Solves
Our DMS document management software is designed to help organisations transition from outdated, manual document handling processes to a secure, automated, and highly efficient document management system.
Ready to optimise your document management? Explore our solution today!
Key Pain Points Addressed
Our Document Management System (DMS) is designed to address these critical pain points, ensuring streamlined operations and enhanced productivity.
Slow Document Approvals Costing Your Business?
Talk to an Expert to streamline approvals and improve productivity.
Comparison with Traditional Storage Methods
Performance Insights
DMS Automation Efficiency
Businesses automate document workflows with DMS document management software, reducing manual processing by 85%. AI-driven automation seamlessly manages approvals, tagging, and routing.
Compliance Readiness
Our document management system ensures regulatory compliance, maintaining ISO 27001, GDPR, and HIPAA standards. Automated retention policies and audit trails provide 92% compliance readiness.
Search & Retrieval Success Rate
AI-powered search within our DMS document management system enables 88% faster retrieval, utilising metadata tagging, OCR scanning, and intelligent indexing to locate files instantly.
User Adoption Rate
User-friendly design & easy integration with Microsoft 365 and other business applications result in a 78% adoption rate, ensuring a smooth transition and high engagement with our DMS document management system.
Security & Access Control
With role-based access control, encryption, and multi-factor authentication, our document management system ensures that 95% of documents are protected against unauthorised access.
System Uptime & Performance
Our cloud-based DMS document management software guarantees 99.9% uptime, providing uninterrupted access, secure backups, and high availability for mission-critical document workflows.
Core Features of Our Document Management System
Our document management system (DMS) is designed to streamline document handling, enhance security, and improve collaboration across your organisation.
With intelligent automation and deep integration capabilities, it transforms how businesses manage and retrieve critical information.
Need a DMS That Integrates with Your Business Systems?
Seamless Integration with Microsoft 365, ERP & CRM
A document management system should complement your business, not compete with it. Our solution integrates with SharePoint, Doxis, Outlook, Teams, SAP, Salesforce, and more to enhance collaboration and data flow.
Talk to an Expert to discover how our DMS document management software fits into your existing tech stack.
Advanced Capabilities of Our DMS Document Management System
Why Security is a Priority in Our DMS Document Management Software
- End-to-End Encryption - Ensure all documents are protected during storage and transfer.
- Multi-Factor Authentication (MFA) – Add an extra layer of security for user access.
- Detailed Audit Trails – Maintain a log of document access, edits, and sharing activities.
- Secure Cloud & On-Premise Deployment – Choose a deployment model that fits your security and compliance needs.
Future-Proof Your Document Management with AI & Automation
AI-Powered Insights & Smart Document Handling
Manually classifying and searching for documents wastes time. Our AI-driven document management system automatically tags classifies, and predicts document needs, ensuring fast, intelligent retrieval.
Talk to an Expert and experience the future of document management today!
Key Integration Capabilities
Why Choose Our DMS for Enterprise Integration?
Struggling with Disorganised Documents?
Manage, Track & Retrieve Documents Seamlessly
Lost files, duplicate versions, and scattered storage slow your business down.
Our document management system (DMS) centralises all your documents, making access, collaboration, and compliance effortless.
Talk to an Expert to see how our DMS document management system can transform your document handling.
Our Step-by-Step Implementation Process
- Understand business needs, document workflows, and compliance requirements.
- Identify pain points in existing document storage and management processes.
- Define integration needs with existing ERP, CRM, Microsoft 365, or other enterprise applications.
- Configure DMS document management system based on organisation-specific requirements.
- Customise metadata tagging, access permissions, and workflow automation.
- Ensure security policies align with regulatory compliance (ISO, GDPR, HIPAA, SOC 2).
- Assess and prepare data for migration from file servers, local storage, or legacy document management systems.
- Migrate structured and unstructured data with OCR scanning for physical documents.
- Maintain document relationships and version history to ensure seamless continuity.
- Connect with Microsoft 365, SharePoint, Doxis, Outlook, ERP, CRM, and financial systems.
- Set up automation using Microsoft Power Automate and AI-powered workflows for document processing.
- Configure eDiscovery tools for legal and compliance document retrieval.
- Provide hands-on training for employees, IT teams, and administrators.
- Develop best practices for document organisation, security, and retention policies.
- Offer customised training for industry-specific needs (legal, finance, HR, government, etc.).
- Conduct performance testing to ensure seamless document retrieval and processing.
- Verify role-based access controls, encryption, and compliance auditing.
- Validate workflow automation, metadata tagging, and AI-powered search functionalities.
- Roll out the DMS document management software with phased or full-scale deployment.
- Monitor system performance and user adoption during the initial transition phase.
- Provide on-premise and remote support for troubleshooting and optimisation.
- Offer technical support, software updates, and system enhancements.
- Provide managed services for compliance monitoring, AI-driven automation, and performance scaling.
- Conduct periodic audits to ensure the system evolves with business needs.
Cloud, On-Premise, or Hybrid Deployment – Choose What Works for You
Flexible Deployment
With our DMS document management system, businesses experience faster implementation, minimal downtime, and seamless integration with existing workflows.
Cloud-Based DMS: Hosted on Asure, AWS, or Google Cloud for scalability and remote access.
Deployed on in-house servers for organisations requiring strict data control.
Hybrid DMS: A flexible model combining the benefits of both cloud and on-premise solutions.
Key Security Features of Our DMS Document Management System
Role-Based Access Control (RBAC)
- Define user roles and permissions to control access to sensitive documents.
- Prevent unauthorised users from viewing, editing, or sharing confidential files.
Multi-Layered Encryption
- Data at Rest Encryption: Protects stored documents with advanced encryption protocols.
- Data in Transit Encryption: Secures file transfers using SSL/TLS encryption.
Multi-Factor Authentication (MFA)
- Enforces MFA for user logins, adding an extra layer of security.
- Integrates with Microsoft 365 authentication and identity management.
Secure Audit Trails & Activity Logging
- Maintains detailed logs of document access, edits, and sharing activities.
- Tracks who accessed a document, when, and what changes were made.
Document Retention & Compliance Automation
- Automates document retention, archiving, and disposal based on regulatory requirements.
- Prevents unauthorised deletions with legal hold functionality.
AI-Powered Compliance Monitoring
- Uses AI and Copilot to analyse document access patterns and flag potential compliance violations.
- Automates policy enforcement for GDPR, HIPAA, ISO 27001, SOC 2, and other standards.
Compliance Standards Our DMS Supports
Prevent Compliance Risks with Our Secure DMS Document Management System
With our document management system, businesses can effortlessly reduce compliance risks, secure critical documents, and maintain regulatory standards.
Prevent Compliance Risks with Our Secure DMS Document Management System
- Reduces operational costs by automating document handling.
- Ensures compliance & security with advanced encryption and access control.
- Improves workflow efficiency with AI-powered automation.
- Enhances collaboration with seamless Microsoft 365 & enterprise system integration.
What Sets Us Apart
Customisation
We don't believe in one-size-fits-all. Our solutions are tailor-made for your business, helping you achieve your unique goals.
Transparency
We have built our development process on open communication and collaboration. You're involved every step of the way.
Proven Results
See our client testimonials and case studies to discover how we've transformed businesses like yours.
Why choose Neologix as your trusted Software Development Company.
Industries We Serve
We take pride in our extensive experience and expertise in implementing IT solutions across various industries and sectors.
Our journey in Software Development has led us to partner with organisations in diverse fields, each with its unique challenges and requirements.
Client Testimonials
Joren De Wachter
CEO, DSAdmin
Industry: Business services
Kabah Adnan
They were patient and cooperative, and they quickly responded to changes. Will work with them again!
Sr. Officer Application Developer, Al Ain Farms
Industry: Agriculture
Jon-jon Dela Cruz
IT Supervisor, WEKAYA
Industry: Environmental Services
Our Engagement Models
Staff Augmentation
Looking for a swift response to your critical project? Our team of experts is ready to provide the right
manpower that delivers outstanding results while maintaining the highest
quality standards
Fixed Price Model
Looking to collaborate with a top-notch team of experts solely focused on creating a custom product or solution? Let’s join forces and bring to life something exceptional without
exceeding your budget.
Time and Material
Seeking a skilled team of experts for a short-term, one-off project? Look no further. We can assemble the ideal team for your needs and provide flexible hourly rates, ensuring optimal results and cost savings.
Ready to Solve Your Business Challenges with Tailored IT Solutions?
Discover the Power of Customised Technology Solutions Designed for Your Success
Frequently Asked Questions (FAQs) - General
A document management system is a software solution that helps organisations store, manage, and retrieve documents efficiently. It provides centralised storage, automated workflows, version control, and security features to ensure easy document accessibility and compliance with industry standards.
A DMS document management system improves efficiency by automating document workflows, ensuring version control, enhancing security, and integrating with business applications like Microsoft 365, ERP, and CRM. It eliminates manual file handling, reduces errors, and speeds up approvals.
Our DMS document management software is built on SharePoint or Doxis. It offers deep integration with Microsoft 365, AI-powered automation, OCR for document digitisation, compliance tracking, and customisable workflows tailored to business needs.
Frequently Asked Questions (FAQs) - Implementation & Integrations
Implementation timelines vary depending on business size and complexity, but most organisations complete setup within 4 to 12 weeks. The process includes consultation, system configuration, data migration, integration, and user training.
Yes, our document management system is fully customisable. We configure workflows, metadata tagging, approval processes, and security settings based on your business needs, ensuring seamless adoption.
Our DMS document management system integrates with Microsoft 365, Outlook, Teams, ERP platforms (SAP, Dynamics, Oracle), CRM solutions (Salesforce, HubSpot), and industry-specific tools.
We support data migration from legacy file servers, local storage, or outdated DMS platforms. Our solution includes OCR scanning to digitise paper documents and advanced indexing for easy retrieval.
Frequently Asked Questions (FAQs) - Security & Compliance
Our DMS document management system includes role-based access control, multi-layered encryption, and detailed audit trails. It ensures that only authorised users can access, edit, or share sensitive files.
Yes, Our DMS document management software automates compliance for GDPR, HIPAA, ISO 27001, and SOC 2 by enforcing document retention policies, legal hold functions, and secure audit logging.
Our DMS document management system includes version control, document recovery options, and automatic backups to prevent data loss. Users can restore previous versions or recover deleted files from the system’s archive.
Yes, our DMS document management software allows administrators to set role-based access controls. Permissions can be assigned based on user roles, departments, or specific projects, ensuring data confidentiality.
Frequently Asked Questions (FAQs) - Licensing & Deployment
We offer cloud-based, on-premise, and hybrid deployment options. Cloud-based solutions are hosted on Asure, AWS, or Google Cloud, while on-premise deployments ensure complete in-house data control.
It depends. Additional licensing is not required if your organisation already has a Microsoft 365 business license, but Doxis is a subscription-based solution.
Yes, our DMS document management software is scalable. It supports businesses of all sizes, from small teams to enterprises with millions of documents.
We provide comprehensive training sessions, user guides, and ongoing support to ensure smooth adoption. Our team also offers on-demand support for troubleshooting and system enhancements.
Frequently Asked Questions (FAQs) - AI & Automation
Yes, our document management system integrates with Microsoft Copilot and AI-powered automation tools. AI helps with document classification, workflow automation, predictive search, and compliance tracking.
Yes, our DMS document management system uses metadata tagging, OCR scanning, and AI-driven categorisation to ensure documents are correctly indexed for faster retrieval.
Frequently Asked Questions (FAQs) - Future & Support
We offer 24/7 technical support, software updates, security patches, and system enhancements. Our managed services include compliance monitoring, automation scaling, and performance optimisation.
Microsoft has announced end-of-support timelines for older versions of SharePoint, but SharePoint remains a core document management platform within Microsoft 365. Upgrading to SharePoint Online or hybrid solutions ensures long-term security and support.
Yes, we offer a free demo and consultation to showcase how our DMS document management system can optimise your document workflows. Contact us today to schedule a session.