Organisations worldwide have gone above and beyond to do away with paper and automate their content onboarding processes. Tons of historical files and fresh documents are constantly finding their way into the company systems on a day-to-day basis.
While they may stow away some of those files in a centralised content management system, some files require scanning, indexing, and archiving for compliance purposes.
It’s no secret that businesses often struggle with labour-intensive processes like data entry, scanning, and uploading documents like invoices, contracts, HR forms, property agreements, statements of work, etc.
These operations are error-prone and require a lot of hands on the deck. Additionally, classifying documents for compliance and records management demands to manage and plugging metadata, which takes time and money.
Microsoft SharePoint Syntex – an AI-powered content processing system – can address these issues by converting your data into actionable business knowledge effectively and efficiently.
What is Microsoft SharePoint Syntex?
SharePoint Syntex enables users to develop content understanding models that help automatically categorise documents stored in SharePoint libraries. Users can extract data from documents and display them in columns in SharePoint document libraries by training the model with the help of example files.
For instance, users can use the model to identify and categorise all contract renewal documents added to their library. Furthermore, the model can also show the client’s name, contact information, and total amount as a column in the library view.
Using applications like Power Automate, you can tailor your solutions to notify your legal department about contract renewals exceeding a specific financial amount.
For data extraction and classification, SharePoint Syntex employs two separate models.
1. Form Processing Model
2. Document Understanding Model.
The management of structured and semi-structured documents, such as forms, where the data is frequently present in the same place inside the document, is accomplished using Form Processing Models.
Form processing automates metadata extraction using AI Builder (a Power Platform feature) to create and train a model to extract the relevant information. Syntex then enables you to reference that model in a Power Automate flow and use it to process newly uploaded files to a particular library.
You can use the document understanding model in unstructured documents to process blocks of texts containing a diverse range of information. The model employs machine learning techniques to classify and extract documents. Moreover, the model’s user interface can test its capability to make adjustments on the fly.
SharePoint Syntex as a content processing system
Many organisations rely on SharePoint to store large clusters of documents in a vast array of document libraries within SharePoint sites and Microsoft Teams. Each of these documents may contain valuable information, and SharePoint Syntex is the solution that enables them to uncover that buried gold.
As an AI content processing system, SharePoint Syntex can automate content processing and unlock the information stored in your documents just the way you or your employees operate today. The solution can help your business in the following ways:
Content Comprehension
Creates no-code AI models that can flawlessly classify your content, extract information, and automatically apply metadata to your documents after training itself with a small sample of documents.
Content Processing
With Power Automate, content processing tasks like initiating an approval process, uploading documents to other systems, or performing many tasks becomes much more manageable.
Content Compliance
Classifies and labels content by integrating the system with Microsoft Information Protection and Governance, facilitating compliance and records management.
After developing a model, it can help automate document metadata extraction and publish it to one or more document libraries. This saves time and resources and makes each document and its associated content easier to find – all of which improve corporate memory (the available information) and transform a document that would otherwise stay obscure into a priceless corporate asset.
Final Thoughts
As the world tightens its belt, anything that enhances your organisation’s capacity to maximise its hard-earned collective intelligence and thereby boost productivity deserves your complete attention.
As a content processing system, SharePoint Syntex can empower your organisation to use information stored in various documents efficiently and create content understanding models that can automatically classify these documents into different libraries.
If you are thinking of improving your operations by automatically processing new or old company documents, you must reach out to us. Our team of expert developers will help your company transition to the digital age while helping you to maximise your business potential.
