Businesses worldwide use HR portals and other human resource management tools to run their organisations. However, large companies that must manage the onboarding of large teams find that HR portals are much more convenient.
Using human resource portals, employees and prospective employees can access information anytime and from any location. Especially after the COVID-19 pandemic, the adoption rates of HR portals in large companies are on a steady rise.
Read on to find out how an HR portal might radically transform your company and how you do business. But first, let us understand what an HR portal is.
Defining human resource portals
Technically, an HR portal is the user interface designed for employees in a Human Resources Management System (HRMS). A company can manage its HR functions and improve communication between employees and supervisors by using an HR portal. The functional range of HR portals may include solutions for business process management, ticketing, content and information management, and document management.
One of the main reasons HR professionals deal with so many different responsibilities daily, from hiring and onboarding to employee on-the-job training and evaluation is that human resource portals make it easier to manage these concerns. An HR portal helps the human resources employees focus on other essential areas of the business because of the time saved by the automation of these operations.
How an HR portal can transform your business
1. Employees can access information that matters to them
Employee Self-service System (ESS) is another name for an HR portal. Employees can conduct Human Resources transactions all by themselves on this secure website. That’s not it; employees can easily access information via desktop, laptop, or mobile.
People expect self-service. We use our phones to book flights and pay directly at the petrol pump. Employees shouldn’t call HR for issues that they can address themselves. Pay stubs, benefit details, and leave sanctions are part of this.
2. Improves employee readiness and availability
Employees can take care of work-related issues in an HR portal immediately. Did my direct deposit update reach the payroll department? Do I have a job on Friday? What time does open enrollment finish? Did my manager grant my request for a vacation? Employees can tie up such loose ends before their shift begins and start their work on time without any distractions.
3. Makes good managers great.
It’s incredible how better oversight boosts efficiency. Since managers have more information, they can make decisions instantly and more effectively. With an HR portal, a manager can:
- Accept requests for PTO, shift changes, and timesheets
- Track on-site, mobile, and remote workers
- Make sure staff members sign crucial paperwork
- Offer flexible work timings for employees
- Limiting overtime without sacrificing productivity targets
- Organise training and instruction from one central location
- Recognise and reward top-performing team members
- Spend less time on administrative tasks and more time assisting your staff with their responsibilities
4. Supercharge your administrative powers
Automating time-consuming transactional operations with the help of an HR portal would drastically improve collaboration and productivity.
- Hiring staff may post jobs, monitor applicants, and reach more informed conclusions.
- Manage paperwork related to onboarding
- Save time by avoiding inquiries about payroll
- Update and maintain employee handbooks
Once these processes are under control, HR can pursue its larger purpose – optimising the existing employees by creating programmes for advancing their careers, putting together a succession plan, and boosting their well-being.
5. Employee Performance Management
HR portals enable managers to concentrate more on performance management operations that add value. The outcomes of the complete performance management and compensation system are consolidated in one central location thanks to these solutions, making analysis and reporting more accessible for the HR professional.
6. Information Reliability
When you work with an intermediary, a lot of crucial information often gets lost in translation. By enabling employees to review and modify their data, an HR portal with Employee Self-Service reduces the need for repeat data entry and improves record-keeping accuracy.
Employees can update their data, such as credentials, emergency contacts, addresses, and phone numbers. Getting data straight from the source improves productivity and lowers mistakes.
Additionally, a human resource portal provides employees with a central source to access all corporate information, including announcements, regulations, and handbooks, thereby reducing confusion and miscommunication.
7. Use data to your advantage
Using analytics software can provide a wealth of data and insights that can prove valuable with time. To what kind of data are we referring? Attendance and time records. Scheduling and productivity data, details related to hiring.
Analytics can help you streamline your business by:
- Capturing information about your processes
- Analyse the captured information
- Making necessary adjustments to enhance operations
- Evaluating the effectiveness of the adjustments
- Modify if data required
- Repeat the process for different outcomes
Even though it is straightforward, using data to your advantage is quite effective. The exercise can make your company grow and evolve more quickly.
8. Improve profit margins
The Centre for Effective Organisations estimates that collecting employee data and responding to employee inquiries constitutes around 50% of a human resource department’s work. A human resource portal significantly decreases the amount of time spent on administrative tasks by organising all of your employees’ benefits, payroll, attendance, training, and hiring information into one single hub.
A human resource portal significantly decreases the amount of time spent on administrative tasks.
An HR portal can substantially increase the bottom line of your company through enhanced compliance, increased productivity, and time and energy savings.
9. Simplify compliance
Practically every HR process includes a compliance component. Anti-discrimination laws have an impact on hiring and recruiting.
Regulatory bodies govern overtime and minimum wage policies, while fair work laws influence shift scheduling.
Employers must also maintain documents to confirm compliance practices.
An HR portal maintains and keeps track of these records automatically. Creating pending overtime alerts, establishing rules for meal and break times, administering paid time off, etc., can be effortlessly handled with the help of an HR portal.
10. HR portal on the go
Companion mobile apps for HR portals allow access from any internet-enabled device. The Human Resources department, therefore, remains open to employees 24×7.
Access to mobile versions of HR Portals is crucial for telecommuters, remote workers, and anyone else who runs their operations on a mobile device. Simply put, almost everyone.
Your company is losing out on tangible and intangible benefits if you don’t use an HR portal. With an HR portal, you can significantly enhance workforce management. Additionally, it can reduce staff time spent on routine HR tasks and ensure uniformity in HR operations inside your organisation.
If you would like to deploy a user-friendly yet effective Human resource portal tailored to your organisational needs, then get in touch with our team at Neologix. We will build you a customised solution to make your company more employee-friendly while improving its revenues.